How To Plan A Birthday Party in Singapore [2024]

How to Plan a Birthday Party Singapore

Planning a birthday party can be thrilling yet challenging.

Planning an event involves choosing a place, budgeting and creating memorable moments. It can be exciting as well as stressful.

The best birthday party planning steps in Singapore for 2024 are Choose the date and time, Settle on a budget, Create a Guest list, Pick a Venue, Choose a birthday package (optional), Pick a party theme, Send out invitations & gather decorations for the party, Plan the Food & Beverages, and D-DAY.

With our 9-step guide, you’ll be able to cover all your bases and have an easy, stress-free festa in no time!

Key Things To Remember Before Planning A Birthday Party

• Set the budget: First, determine how much you can afford to spend on the birthday party in total. This will help to narrow down your venue and food options based on cost.
• Find a venue: After you have chosen what type of birthday is to be celebrated, you must choose where exactly is the birthday person going to celebrate his/her birthday. This may vary depending on the age of the birthday celebrant. For example, for a party of children, you will have to look for a playground or indoor play area because within that age-range kids are not going to enjoy a restaurant or a bar. For an adult birthday party, looking for an appropriate restaurant or bar seems like the main thing to do.
• Pick an appropriate day and time: Once you finalise a venue, decide on an appropriate day and time for the birthday celebrant and their guests. Make sure the birthday boys and girls and their guests can attend without inconveniences.
• Send out party guest invitations: Once you have determined the details of when and where the party will take place, you can send out party guest invitations. It depends on the style of your celebration whether you choose to send an electronic or a paper birthday party invitation.
• Make final catering decisions (if required): If you have chosen to have the party at a place that does not have an on-site kitchen or dining facility, you might need to work with a professional caterer to finalise the catering arrangements.
• Set up a game or activity for the kiddies (or grown-ups!): if the party is for kids, you should try to set up a game or an activity for them to do, usually to keep the younger ones entertained throughout the party, which led to a memorable occasion!
• Note any special requests from the person being honored: Any other special requests from the birthday celebrant such as a certain theme requested, or a specific kind of food that a person loves to eat, or some special decor or people they have employed to make their day unique from others.
• Decorations/Birthday cakes/cupcakes or dessert: then you will need to get the preparation done so that everything turns out okay. you should give your venue a festive feel by putting up decorations so maybe you should hang streamers or balloons for a better look . you should also get a birthday cakes or cupcakes or dessert for everyone to enjoy.
• Make sure that you allow sufficient time for packing up: Finally, make sure that you allow sufficient time for packing up (if you are doing this for a fair or other largescale event), and also perhaps ask a few helpers with this task if at all possible, as it is quite a chore.
• Host: Consider hiring professional and dedicated party hosts so you and your party guests can relax.

How to Plan a Memorable Birthday Celebration in Singapore

Step 1: Choose the date and time

The first thing, is to set date/time for in planning the birthday party as everyone’s schedule might be different.

However, if you pick Saturday or a holiday in the same month, that would be more apt because most of the people are free from work on a holiday and they generally don’t have their holidays planned before hand.

Step 2: Settle on a budget

The second aspect is a budget. The budget breakdown for your birthday party plan is the most important aspect as it has an aspect on all the other issues.

Initially you can make a budget via an excel spreadsheet through a budget template, you will continue by dividing how much should be allocated. For how many entertainment, food, decorations.

Always keep it real. You don’t need to spend a bombshell for your party even though you want it funfilled. Just make sure all the mandatory costs captured because if there is an unforseen cost, the unplanned costs may engage in a party of its own and that will kill the party.

Step 3: Create a Guest list

Drawing an guest list also helps you double-check to see if you have sent them all invitations and no one had been left out. It also has some effect on other aspects.

For instance, if the number of guests goes up, the overall budget is bound to increase as you will probably need a bigger hall, more food options to handle them all.

So, remember, the more ‘friends’ you invite, the less merry you may be. Be mindful of your budget and ask only those who are happy to celebrate your day

One is to use an RSVP list so you can track who (and who hasn’t) committed to the guest list, as well as any special food requirements.

Step 4: Pick a Venue

After you have decided who is going to be invited to your birthday party, the next thing you have to do is to choose a place that is going to be able to contain everybody.

For example, as we mentioned earlier, the number of people that going to be invited and the number if guests who will actually show up will determine the size of the the venue required (will a birthday venue with 5-8 people be enough or is this a venue with a 50-100 people capacity required?)

But not many people’s house are big enough for so many people. So if you have many guests and your house is not big enough to hold them all, you have to hold your birthday party in somewhere else like hotels or event spaces.

Here’s a list of possible birthday venues in Singapore or event space rentals to consider:

Hyperspace

Price	Venue starts from $99/hour, Activities starts from $15/pax
Capacity	Up to 150 pax
Address	Hyperspace, 91A Lavender Street, Singapore 338719
Website	www.hyperspace.sg
Email	hello@hyperspace.sg
Phone Number	8769 1955

FunEmpire

Price	Venue starts from $70/hour, Activities starts from $15/pax
Capacity	Up to 80 pax
Address	60 Tannery Ln, Singapore 347803
Website	www.funempire.com/sg
Email	hello@funempire.com
Phone Number	+65 6016 7147

The location you choose will also determine what your guests might do: the location of the birthday party will also depend on the age-group who will be attending.

Step 5: Choose a birthday package (optional)

The next step, obviously, is optional. You can choose to plan the birthday celebrations yourself or outsource to a party planner to plan the party for you.

Step 6: Pick a party theme

Who says that having themes for the party is just a childish thing and a waste of time? I believe it actually can make a party more fun.

However, if you are planning the party for someone else, you should first ask them if they would like this option. It is because even though the birthday party plan with a certain theme is quite unique, adding this theme to the birthday party will increase the cost of the birthday party by including items such as food, decorations and invitation that all have to be with the same theme.

Step 7: Send out invitations & gather decorations for the party

When everything from your car rentals to your eventual timeslot has been confirmed, you can start sending out invitations to your guests.

But when exactly should you start sending out the invitations? You should send out those invitations at least a month in advance and give them enough time to prepare for it.

Step 8: Plan the Food & Beverages

Finally, nothing is worse than not having food (at a birthday party!) so decide what kind of food will be most appropriate for the party. Ask potential guests if they have any dietary restrictions, if, for example they are gluten- free, or if they are vegetarian.

Another thing I recommend is doing any birthday party food you have in a buffet style. This allows your guests to feed themselves whenever they feel like it, which makes it more convenient!

Step 9: D-DAY

Oh no, the party day arrived! However, before the party, call up all the people you’ve arranged to help you.First, you have to set up decorations and food (if necessary).

Second, make sure the food arrives at the venue on time.

How to Plan a Birthday Party Singapore

Planning a perfect party is not difficult at all, as the preparation steps given below will guide you into organising a party that will leave your guest with a beautiful memory. We are here to ensure that your guests enjoy themselves and leave with a promise to visit again.

Here’s to making the next birthday party you plan a resounding success!

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Frequently Asked Questions (FAQ)

If you have any questions about how to plan a birthday party in Singapore, you can refer to the frequently asked questions (FAQ) about How To Plan A Successful Birthday Party in Singapore below: